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Outlook 2010 Calendar Word Wrap

19 replies [Last post]
Merlin1300's picture
Merlin1300
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Shocked and Amazed!
Users have been CLAMORING for a word-wrap function (Monthly View) in the office calendar for about 200 years. WHY hasn't this been incorporated into the Office 2010 release??? This is unconscionable! It is impossible to print out any sort of a Monthly calendar that contains usable information with this program.
So - I thought maybe there's an add-in - and I found the Office 2007 Calendar Print Assistant. Thought THAT might do the trick - - But Noooooo - - it does make PRETTY Monthly calendar printouts that merrily clip your text just like always.
HEY MICROSOFT???
What
Is
Up
With
This ???????????
Yes - it's true - it may sometimes be difficult to judge how much to stick in each box - so you should start with the earliest appointment or memo and concatenate until the BLOCK is full. ANYTHING would be better than the brainless clipping that occurs now.
You could ALSO have a Selectable Option: Word Wrap OFF/ON that would ALLOW the calendar to clip, but might allow a complex schedule with many entries on a given day to show more clues. I suppose this person would do better with the WEEKLY view printout.

outlook 2010 professional's picture
outlook 2010 pr...
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I 'think' i know what you're talking about. Are you referring to the inability to print a monthly view with all the text in the view. So, when you go to your calender, then file - print and you would like to print a monthly view with ALL of the details for each appointment?

file_print_settings_outlook_calendar.PNG

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Merlin1300's picture
Merlin1300
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Yep!! You got it!
My wife's Palm Desktop has been able to do this for 10 years.
Numerous threads exist over the past 7 years about Office 2003, 2007, and now Office 2010 ignoring this simple detail.
Sure - you can probably print a daily or weekly calendar that will show most of the stuff that might be packed into any one day - but the MONTHLY view - woefully lacking.
Again - I certainly understand there can be some potential difficulties when there is simply no way to pack it all into one block - and in those cases - turning word-wrap off so the system just prints the first 10 characters of each line might be the best way to go - - but when you only have 2 or 3 lines of stuff that just don't quite fit on 1 line each, chopping them off with a bunch of white space at the bottom makes far less sense than concatenating the lines and filling up more of the block.

Sandra Yalip's picture
Sandra Yalip
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In case you need more options - here is a app solution for Outlook Calendar... It converts Outlook calendar to native MS Word or Excel format in a variety of editable layouts:
http://www.wincalendar.com/calendar-maker.html

Merlin1300's picture
Merlin1300
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Thanks Sandra - - Appreciate the tip - - haven't tried it yet in Demo mode to see if WinCalendar will word wrap - but can't see dropping $99 for simple functionality that should have been included in the Microsoft product from the beginning. When Microsoft recognized their GAFF and released their Outlook Calendar Printing Assistant 2007 - - what in the WORLD possessed them to ignore the word-wrap oversight ????? Their developers and marketers should be FLOGGED. Fer cryin in the SINK !!! If they didn't have a monopoly there might be at least a LITTLE impetus to innovate. Shades of IBM in 1985.

Merlin1300's picture
Merlin1300
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Sandra:
I loaded WinCalendar Ver 3.2 - - looks pretty, but the free version will not import outlook calendar schedules, appointments, or notes. You need their PRO version = $99.
They DO seem to be clever enough to be able to word-wrap the date-block contents - however in all fairness, this MAY be a feature of Word or Excel (used by WinCalendar to actually create the calendar).
Again - hard to justify dropping a "C" note to gain functionality that should be built-in.

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outlook 2010 pr...
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I'll email an Outlook Engineer and see what I can find out.


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Merlin1300's picture
Merlin1300
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Multo-Gracias - - certainly would appreciate any insights into this one.
While not wanting to shoot any developer in the foot who might have invested some time into producing a work-around, but geepers! Microsoft should still provide basic functionality. The developers can provide the frills.

Merlin1300's picture
Merlin1300
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Hi - - 3 days later - - any update from the Office / Outlook development team?

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outlook 2010 pr...
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Hi Merlin,

I am still awaiting an answer. I usually here back in less than a day.

As soon as I get a response, the forum will be the first to know.

thanks,


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from msft

Thank you for posting in the Online Technical Community,


From your description, I understand that you are wondering how to set it to display the appointment events in detail when printing the calendar in monthly view. If I have misunderstood, please let me know.



Based on my test and research, this is normal behavior in Outlook 2010 and it is actually by design.



Considering that you have 4 or 5 meetings in one day and if you want to see the details of each appointment when printing in monthly view, it cannot be all displayed in such fixed space. At this point, each appointment info is limited into one single line.



If you want to see all of your appointments, you may choose to print it in Weekly view instead.


Merlin1300's picture
Merlin1300
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Well - - no - - I think they misunderstand. (Pls send this back 2 them for consideration).
Please review the user community comments made for - oh - the past 10 years or so. We have been asking for a word-wrap feature in the monthly calendar print ever since the first generation where it was noted as sorely lacking. I just can't believe Microsoft programmers can't figure out how to add such a simple enhancement. To say that it's current action is "by design" invokes Dilbertesque connotations of the Microsoft development process.
Really guys - USERS would actually USE and like this capability - maybe even the ability to drag the daily margins around until stuff in a busy day would wrap to fit (at the rows and columns level only). Print-time options might include truncated lines (the current 'design' spec), concatenated word wrap (beginning with each appointments start time), and even a combo of both where user could specify HOW MANY characters in each line for concatenation.
It might actually take a programmer a whole week to figure out how to implement this - AND - you really WOULD make a BUNCH of users happy.
Isn't that what it's all about (other than the $$$ thing, of course - but then in business matters, the one seems to naturally follow the other). Ignoring users suggestions is what got IBM into trouble back in the 80's.

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Any resolution to this issue? Almost a year later. Support seemed very insensitive to Merlin1300's concerns, completely ignoring his issue. This is a very simple fix. Word wrap is an option in plenty of other Microsoft applications. "It's by design" is a non-answer. Make it an option. What can I do to fix this. Outlook is completely useless to me as a calendar if I can't print with more than one short line of text for an item. Obviously someone who wants to see the first few words of multiple items can just not select the word wrap option.

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hana
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outlook 2010 monthly view - no word wrap resulting in appointment text mising on printout. My firm (1700 users) is just starting to upgrade to Office 2010 and we are very disappointed that it is not possible to print a monthly view containing the full text of the appointment. For example it is very typical when organising meetings to update the appointment. This results in the text Updated: being included in the appointment title. This then pushes the name of the appointment out of view and so our users can end up with series of appointments just saying the time and Updated: with no clue as to what it actually is. Word Wrap or ability to alter column size for selected columns would be very useful. Developers saying it is by design is not a satisfactory answer.

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I'm a newbie to this forum but not to Microsoft Outlook. I've been using it for years but the problem described here has caused me to find the forum for an answer to the problem.

I've just upgraded from Office 2007 to 2010. My main concern is the monthly calendar view, the printout has changed in three ways from earlier versions. There are now six weeks to a print rather than the earlier five; each week had six boxes on the horizontal with Saturday and Sunday squeezed into one box. Also the wrap-round allowed all the detail to be seen, but was attenuated to allow abbrieviated details when space was short.

Come on Microsoft, this is a backwards move, you did it before why not now?

Merlin1300's picture
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Just thought I'd check back to see what progress Microsoft has made on this.

Looks like they've assigned Wally (from Dilbert) to handle this problem. Over the past year, absolutely NOTHING has been accomplished.

Thanks Microsoft. Customers really appreciate your attention to your forums.

martibono's picture
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I cannot believe that this still hasn't been fixed in over two years. This was a non-issue with XP - the words wrapped when printing. Is this something that they are going to fix? These calendars are really useless with the small amount of info that prints out in the date.

Merlin1300's picture
Merlin1300
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Sorry Martibono - - Microsoft doesn't have to care. After all - they know whats best for us. If enabling word wrap would have generated more sales - they would have done it 10 years ago.

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Please stop posting your requests to independent forum and start posting to http://answers.microsoft.com where you're supposed to be petitioning for these things. Maybe then you'll get a response. I don't understand why you're effectively complaining to a empty room? No one from Microsoft comes here. All their support people, all their MVPs, & many subject matter experts... they are post their requests & concerns where it'll actually be SEEN by Microsoft.

While it's valuable, this site is not an official Microsoft forum. I've been reading your posts throughout this forum and your strategy makes no sense. Posting here and expecting results has all the effectiveness of posting to support.apple.com: No one from Microsoft is reading your posts because you're posting where no one from Microsoft lives & yet you complain that "no one is listening". I don't get it.

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la_bruin
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Please stop posting your requests to independent forum and start posting to answers dot Microsoft dot com where you're supposed to be petitioning for these things. Maybe then you'll get a response. I don't understand why you're effectively complaining to a empty room? No one from Microsoft comes here. All their support people, all their MVPs, & many subject matter experts... they are post their requests & concerns where it'll actually be SEEN by Microsoft.

While it's valuable, this site is not an official Microsoft forum. I've been reading your posts throughout this forum and your strategy makes no sense. Posting here and expecting results has all the effectiveness of posting to support dot apple dot com: No one from Microsoft is reading your posts because you're posting where no one from Microsoft lives & yet you complain that "no one is listening". I don't get it.

Merlin1300's picture
Merlin1300
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Yes La_Bruin - - like you obviously get it by posting the same message to a dead thread - - TWICE
If you don't have anything constructive to say - - kindly keep it to yourself.
-
As has been mentioned many times - - Microsoft doesn't care WHERE this topic gets posted
they will ignore it wherever it shows up
Because they don't HAVE to care.